Who we are
This website is operated by GMCS Ltd (“we”, “us”). We are the data controller for personal data collected through this website.
Contact (privacy): [email protected]
Postal address: GMCS Ltd, GM Campus Solutions Limited, registered address SK House, Sinnottstown Business Park, Drinagh, Co. Wexford
What personal data we collect
We collect personal data when you submit a form on this website (for example, a contact or demo request). This may include:
- Name
- Organisation
- Job title (if provided)
- Email address
- Phone number (if provided)
- The content of your message and any information you choose to include
We also collect limited technical information automatically when you browse the site (see “Google Analytics” below).
We do not intentionally collect special category data (such as health data). Please do not submit sensitive personal information through website forms.
How we use your data
We use your personal data to:
- Respond to enquiries and demo requests
- Communicate with you about Themis and related services you request
- Maintain basic records of business communications
- Improve the performance and usability of our website
Where form submissions go
When you submit a contact or demo form, the information is sent to GMCS and is used only for handling your request and related follow-up.
Lawful bases for processing (GDPR)
We process personal data under the following lawful bases:
- Legitimate interests: responding to business enquiries and managing our communications with prospective customers/partners.
- Consent: where you choose to submit information via forms and where you accept non-essential cookies (including analytics cookies), where required.
Google Analytics
We use Google Analytics to understand how visitors use our website (for example, which pages are visited and how the site performs). This helps us improve content, navigation and performance.
GA4 may collect information such as your IP address (in a form that may be processed by Google), device and browser details, approximate location, and usage data (pages viewed, clicks, time on site). Google may process this information on our behalf.
Google may process analytics data outside the European Economic Area. Where this occurs, we rely on appropriate safeguards (such as contractual protections) to support compliant international data transfers.
Sharing your data
We do not sell your personal data. We may share personal data only where necessary, for example:
- With website/IT service providers who host or maintain the website (acting as processors on our instructions)
- With resellers of Themis and related GMCS software.
- With professional advisers (e.g., legal or accounting) where required
- Where required by law or to protect our legal rights
Data retention
We keep personal data only as long as necessary for the purposes described above:
- Enquiries and demo requests: typically retained for up to 24 months after the last meaningful interaction, unless you become a customer/partner or request deletion sooner.
- Business relationship records: retained for longer where necessary for contractual, legal or accounting reasons.
Security
We apply appropriate technical and organisational measures designed to protect personal data. No internet transmission is completely secure, but we take reasonable steps to safeguard information submitted to us.
Your rights
Under the GDPR, you have rights including:
- Access to your personal data
- Rectification of inaccurate data
- Erasure (in certain circumstances)
- Restriction of processing (in certain circumstances)
- Objection to processing (in certain circumstances)
- Data portability (where applicable)
- Withdrawal of consent (where processing is based on consent)
To exercise your rights, contact [email protected].
Complaints
If you have concerns, please contact us first and we will try to resolve them. You also have the right to lodge a complaint with the Data Protection Commission (Ireland).
Cookies
We use cookies and similar technologies for essential site functionality and, where enabled, to support analytics via GA4.
- Essential cookies: required for core site operation.
- Analytics cookies (GA4): help us understand site usage and improve performance.
Where required, we will request your consent before enabling analytics cookies. You can manage cookies via the cookie banner (where provided) and your browser settings.
Changes to this notice
We may update this Privacy & Legal notice from time to time. The latest version will be published on this page.
Last updated: [21 January 2026]
